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Accounting & Contracts Coordinator

New York, NY

The Medicare Rights Center (www.medicarerights.org) is a national, nonprofit consumer service organization that works to ensure access to affordable health care for older adults and people with disabilities through counseling and advocacy, educational programs, and public policy initiatives. Medicare Rights’ unique blend of service, education, and advocacy ensures that real consumer experiences reach the highest levels of policymaking and that policies and laws adopted at state and federal levels are translated for consumers and effectively implemented. Each year, Medicare Rights answers more than three million questions for older adults and people with disabilities through a helpline and online assistance and collaborates with diverse stakeholders to improve the Medicare program.  

The Position—Accounting & Contracts Coordinator 

Medicare Rights is seeking a full-time Accounting & Contracts Coordinator.

This individual will report to the Director of Operations & Finance and work to ensure seamless functioning of Medicare Rights business, assist in budget preparation and ongoing forecasting, income and revenue management and data entry, accounting, payroll, benefits, and insurance administration. Human resources and facilities management tasks are shared with the Director of Operations & Finance. 

Specific Responsibilities 

Activities to be pursued by the Accounting & Contracts Coordinator include the following: 

Contract Management

  • Managing all aspects of multi-year budgeting and invoicing and documentation for federal, state, city, and private contracts, including budget modifications.
  • Helping prepare and submit organizational and program budgets for various funding entities, invoicing, and coordinating preparation with program and fundraising staff.
  • Managing relationships with funding entities, vendors, and contractors.
  • Suggesting ways to streamline and improve Medicare Rights’ contract management functions.

Accounting

  • Managing financial aspects of numerous grants and contracts and developing timesheets for tracking and compliance purposes.
  • Managing accounts receivable, and accounts payable, including recurring vendor and staff reimbursements.
  • Working with part-time bookkeeper to coordinate invoicing, accounts payable, accounts receivable, and banking functions.
  • Undertaking finance administrative responsibilities, including scanning, and preparing documents; making entries into QuickBooks; and verifying charges, invoices, approvals, and related back-up for credit card purchases/donations.

Human Resources

  • Training and providing support with benefits administration, including staff insurance policies and the 403b retirement savings plan.
  • Administering relevant sections of the Employee Handbook to ensure compliance and support.
  • With Director of Operations & Finance, supporting semi-monthly payroll administration, including gathering and submitting relevant applications and forms from staff.
  • With relevant departments, coordinating onboarding of new hires.

Other duties may be assigned.

Qualifications and Skills

The successful candidate will be a highly motivated, and organized team player. Specific qualifications include:

  • Undergraduate degree or equivalent experience.
  • Strong analytical skills and ability to convey financial and other information to diverse audiences, including staff, Board members, vendors, contractors, and others.
  • Professional-level exposure to and experience with QuickBooks, Microsoft applications, digital storage of fiscal books and records, and a variety of related software, including Adobe Acrobat DC Professional, Bill.com, and sites managed by funding sources; vendors; federal, state, and city regulators; and banks.
  • Organizational skills, a fantastic attention to detail, and ability to meet numerous deadlines.
  • Excellent interpersonal skills, including the ability to listen well, receive feedback, and positively represent the organization and its mission.
  • An interest in being part of an organization committed to helping older adults, people with disabilities, and their families with a commitment to social justice.

A hybrid remote and in-person work schedule may be possible, according to the nature of the responsibilities assigned and with supervisor’s approval. Salary is commensurate with experience. Annual salary from $50,000 to $70,000. The Medicare Rights Center offers a generous benefits package. 

Application Instructions 

The Medicare Rights Center is committed to fostering a diverse, equitable, and inclusive workplace. We are proud to be an equal opportunity employer and welcome applications from all qualified individuals.  Please visit https://www.medicarerights.org/about to learn more about our commitment to diversity, equity, and inclusion.   

Medicare Rights supports a culture of learning and professional growth. Those who meet many but not all of the qualifications are still encouraged to apply.  We kindly ask that only individuals authorized to work in the United States apply; we cannot offer visa sponsorship. 

Qualified applicants should send a cover letter and resume to: jobs@medicarerights.org with “Accounting & Contracts Coordinator” in the subject line. Cover letter files should include the website name where you found the posting and be labeled “Last Name – Cover Letter,” and resumes should be labeled “Last Name – Resume.” No phone calls, please.